Planning your Conference

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Whats Happening / February 1, 2023

Planning your Conference

Whats Happening

Planning your Conference

We know it can be a daunting task, but with the right steps and preparations, it can be a successful and rewarding experience. Here are a few key points to help you with the planning process: 

  1. Define the purpose and objectives: Clearly outline the goals of the conference, who the target audience is, and what the key outcomes should be.

  2. Determine the budget: Establish a budget for the conference, including costs for venue rental, speakers, food and beverage, marketing, and other expenses.

  3. Choose a venue: Contact our friendly conference team and organise a viewing of our venue. 

  4. Select speakers and schedule: Identify potential speakers and create a schedule of events, including keynote speakers, panel discussions, and break-out sessions.

  5. Promote the conference: Develop a marketing strategy to reach your target audience and create buzz around the conference. This could include creating a website, using social media, and email marketing.

  6. Plan logistics: Make arrangements for audio-visual equipment, registration, transportation, and other logistics.

  7. Prepare for unexpected events: Have contingency plans in place in case of any unexpected events, such as inclement weather or speaker cancellations.

  8. Evaluate the conference: After the conference, take the time to assess its success and gather feedback from attendees to improve future events.

Our Conference Team is available to you from the point of contact of your initial inquiry until the very last of your guests depart. We are there every step of the way.